How to Stay Committed To Your Business

How to Stay Committed To Your Business

YES!When starting your own business it’s often easy to get yourself started, but a lot harder to keep yourself going when things get a bit more tough.  Here are ten tips to help you stay committed.

Set goals.  Without goals, there’s really not much reason for you to be in business.  If you want to stay connected to your business, it helps to make yourself realize why you’re in business to begin with.

Keep goals in mind.  You started your business for a reason.  You need to keep that in mind so you don’t get weighed down by the day-to-day of your work.  Keep little pictures or other memorabilia around that remind you of why you’re doing this is the first place.

Be flexible.  There’s not a one-size-fits-all method to success; you might have to try a lot of things before you find what’s right for you.  The key is to be flexible and willing to try new things when things aren’t working for you.

Be persistent. While you may want to change when things aren’t working, you can’t give up on everything so quickly.  You have to be willing to keep trying and keep going even if things don’t go well.

Make it fun.  We all want to do things that are fun, and shy away from things that aren’t.  Make sure the avenues you pursue are not only profitable, but enjoyable to you.  If you have stuff you need to do that isn’t as fun, try turning it into a game, just like you probably do with your kids to get their chores done.

Find supportive people.  It’s a lot easier to stay committed to something if there are people on the sidelines cheering you on.  Take time to talk to people who are supportive of your business.  If you don’t have many, try finding people like you online and at local classes so you can encourage each other.

Get help.  If you’re like most people, you probably think you can get your business going on your own.  And if you’re like most people, you probably can’t.  Starting your own business is a big job, and it’s perfectly normal to need a little help or guidance.  Try to find a mentor who has already been successful in your area to guide you and give suggestions.  They will also be a constant reminder that what you’re

trying to do is achievable.

Review what you’ve done.  If you’re feeling like you want to give up or just feel beaten down, take out a pen and paper and write down what you’ve accomplished since you started your business.  Even if it’s just little stuff, write it down.  By the time you’re finished you’ll probably feel better realizing how much you’ve accomplished.  Then keep the list and review it and update it every so often to keep yourself going.

Expand yourself.  You’ve probably found that when you have a new idea or project, you get very excited about it.  Try to constantly expand yourself by going to seminars, reading ebooks, getting newsletters, and doing other things to keep yourself coming up with new ideas and getting new projects.  The more new things you do, the more excited you’ll be about just doing your work.

Stay positive.  A positive attitude goes a long way in keeping you motivated.  Take steps to keep yourself looking on the bright side of life and work and it will be easier to keep yourself going.

How to Stay Committed To Your Business

Decide. Commit. SucceedWhen starting your own business it’s often easy to get yourself started, but a lot harder to keep yourself going when things get a bit more tough.  Here are ten tips to help you stay committed.

1.  Set goals.  Without goals, there’s really not much reason for you to be in business.  If you want to stay connected to your business, it helps to make yourself realize why you’re in business to begin with.

2.  Keep goals in mind.  You started your business for a reason.  You need to keep that in mind so you don’t get weighed down by the day-to-day of your work.  Keep little pictures or other memorabilia around that remind you of why you’re doing this is the first place.  

3.  Be flexible.  There’s not a one-size-fits-all method to success; you might have to try a lot of things before you find what’s right for you.  The key is to be flexible and willing to try new things when things aren’t working for you.

4.  Be persistent.  While you may want to change when things aren’t working, you can’t give up on everything so quickly.  You have to be willing to keep trying and keep going even if things don’t go well.

5.  Make it fun.  We all want to do things that are fun, and shy away from things that aren’t.  Make sure the avenues you pursue are not only profitable, but enjoyable to you.  If you have stuff you need to do that isn’t as fun, try turning it into a game, just like you probably do with your kids to get their chores done.    

6.  Find supportive people.  It’s a lot easier to stay committed to something if there are people on the sidelines cheering you on.  Take time to talk to people who are supportive of your business.  If you don’t have many, try finding people like you online and at local classes so you can encourage each other.  

7.  Get help.  If you’re like most people, you probably think you can get your business going on your own.  And if you’re like most people, you probably can’t.  Starting your own business is a big job, and it’s perfectly normal to need a little help or guidance.  Try to find a mentor who has already been successful in your area to guide you and give suggestions.  They will also be a constant reminder that what you’re trying to do is achievable.

8.  Review what you’ve done.  If you’re feeling like you want to give up or just feel beaten down, take out a pen and paper and write down what you’ve accomplished since you started your business.  Even if it’s just little stuff, write it down.  By the time you’re finished you’ll probably feel better realizing how much you’ve accomplished.  Then keep the list and review it and update it every so often to keep yourself going. 

9.  Expand yourself.  You’ve probably found that when you have a new idea or project, you get very excited about it.  Try to constantly expand yourself by going to seminars, reading ebooks, getting newsletters, and doing other things to keep yourself coming up with new ideas and getting new projects.  The more new things you do, the more excited you’ll be about just doing your work.

10.  Stay positive.  A positive attitude goes a long way in keeping you motivated.  Take steps to keep yourself looking on the bright side of life and work and it will be easier to keep yourself going.

Expanding Your VA Business

TeamAs a virtual assistant it’s very easy to fall into the trap of working around the clock and doing everything all on your own. If you’re getting lots of clients and repeat work, that’s fantastic and speaks dividends about your services. How about now using that to your advantage?

Expanding your VA business makes sense on all levels – you’ll have the ability to grow a client base, you’ll have a pool of other VAs to help you on a regular or as-needed basis, and you can slowly make the transition into being more of a manager rather than doing all the work yourself.

Here are a few tips to help you expand your business.

Don’t turn down clients.

If you’re getting so busy that you’re turning down clients, it’s time to expand. Find a VA or two to start which you know provide quality work. Contract work out to them on an as-needed basis. This means that you deal with your clients and they remain your clients at all times, but you sub-contract some of your work out to other virtual assistants. The VA’s deal with you (not the client) at all times and you pay them for their services.

The best way to do this efficiently is to systemize the process right from the start. Set up a simple yet efficient billing system so that you pay subcontractors on the same day each month. Ask your subcontractors to submit invoices to you to help make record keeping easier, and keep track of all assignments so that you can check the accuracy of all hours billed.

It’s also important you keep efficient records of all projects. You can use an online system like Basecamp to help you do this or a simple calendar – it’s really up to you – just make sure that you can easily track all projects.

Drum up new business. 

As you build up a database of VAs who are available to take on new work, start drumming up new business. Market your services online and offline to gain new clients. Use online forums to let business owners know that you’re available. Advertise your services strategically both online and offline. Write and distribute articles on topic with your business. And basically let potential clients know that you and your team can help them with their projects.

A professional, well-laid out website will play an important role in helping you build your business. Include a full FAQ about your business and services. Let clients know that you have a wide pool of assistants that can help with a large number of tasks. And give them a detailed list of all your services. And don’t forget to make contacting you easy – include an email address, postal address and telephone number where possible.

Build up a great team. 

The key to making your expansion a success will be a great team working in the background. To do this, ensure that you treat your subcontractors fairly – offer good rates for their services, be respectful and try to give them new projects as regularly as possible.

Communication is also extremely important. Set up a system so that there are no chances for miscommunication. Ask your subcontractors to confirm new projects. Set clear turnaround-times and ask them to notify you in case they can’t meet their deadlines as soon as possible.

Building up your VA business is possible. It’s just a matter of thinking “big” right from the start. Good luck!

How To Prove You Are the *Right* Person For the Job

Guest Post By Tina Forsyth www.OnlineBusinessManager.com

Over the last years I’ve spoken with a lot of business owners who are searching for a new virtual team member. One of the questions I get asked all the time is “Tina, how do I know if the person I’m hiring can actually do the job.”

Young Woman Working at Home, Small OfficeToo often, business owners jump into a relationship with a new virtual support professional after just two brief conversations. After a few short weeks, things start to crumble – leaving the business owner (1) unsure of how and why things started to crumble and (2) feeling a little ‘gun shy’ about working with virtual support professionals moving forward.

So how can you, the Virtual Assistant, freelancer, virtual support professional of any kind, prove that you are the BEST person for the ‘job’ and are worth hiring? If you feel confident in your skills and abilities, you know you’re great at what you do AND you can clearly and concisely communicate this – you will make it super easy for clients to make a decision to hire you.

Here are three things you can do that will help you prove that you’re “the one”:

Get Testimonials

Most virtual support professionals don’t do this enough. When you do great work for your clients, ask them for a testimonial that you can post on your website and use in other marketing materials.

Here’s a tip to make it super easy: Draft the testimonial on behalf of your client and give it to them to edit. Business owners will often have a tough time coming up with a testimonial from scratch … but if they have something to edit, they will realize what they really want to share.

Keep Track of Your Own Successes

What successes have you helped your clients create? Those are your own successes as well, and are proof of your contribution to the business.
Keep track of these successes so that you can share these stories/examples when talking to new clients. If you offer visual/graphic services, create a portfolio of your work so people can see what you do.

This exercise is also a great confidence builder for YOU. You will likely be surprised (and very proud) to see how much you actually contribute to the success of your clients.

Date Your Clients First

There is no better way to prove yourself then to actually jump in and do some work for the client.

Offer to help out with a project before you commit to a longer working relationship -- I call this ‘dating’ the client. Make it clear that in the dating stage there are no strings attached – either you or the client can decide to discontinue at any time during the dating stage without any hard feelings.

If things go well, you can both jump into a longer term relationship with confidence.

By implementing these three simple steps, you will not only boost your own confidence, but also the confidence of the business owners you want to work with.

I’d love to hear from you – what else can you do or have you done to prove that you are great at what you do and are worth hiring? Please share your thoughts.

Strategies to Become a Better Decision Maker

good decisionBeing a good decision maker can help you in business and life. It’s been said that highly confident people make decisions clearly and stick to them rather than changing their minds or being indecisive.

And even if decision making doesn’t come naturally to you, it is a skill which can be built on. Here are a few tips to help you:

#1 – Start small. Even making small everyday decisions will help you accomplish the bigger goal. Small decisions such as what food to eat at a restaurant are not to be underestimated. A good way to start is the next time you’re eating out, look at the menu and decide what you’d like to eat. Then put the menu down and don’t change your mind. Don’t ask your companions what they’re having and base your decision on that - make the decision on your own and then stick to it.

Small steps like this can be empowering and help you to tackle the bigger decisions to come in the future.

#2 – Approach decisions logically. Many of us tend to make emotion-based decisions rather than logical ones. In business this can spell disaster. A good way to help you approach decisions in a logical manner may be to write down a list of pros and cons.

Simply grab a sheet of paper and label one side pros and one side cons. Then list all the good and bad points of your choice. Logically think through your comments and then make your decision. This way you can leave emotions out of the equation and concentrate purely on the facts.

#3 – Cut yourself some slack. Making decisions is a skill which can be learned but even pros don’t always make the right choices. Realize that making decisions effectively takes confidence and is a great first step, but your decisions may not always be the right decisions. If you happen to make the wrong decision, give yourself a break and take comfort in the fact that you thought out your decision clearly and logically and made the best choice possible at the time.

Being a good decision maker takes time and practice. However, it’s a worthwhile skill to develop. Making decisions regularly may help build your confidence level and also help people know where they stand with you – two great entrepreneurial qualities.

How to Find Legitimate VA Opportunities

So you’ve just started a VA business and you need clients. Not to worry. You’re in a high demand business. The clients are there. You just have to know where to look. True, there are some scams out there. However, the legitimate opportunities far outweigh the scams. Here are three great ways to find legitimate VA opportunities.

Ask

In the beginning, there are a few key places to find legitimate VA opportunities. The first and often best resource is your connections. Ask your friends. Ask your family. And ask your business associates for referrals. Often, the best clients come from known sources.

Consider creating an email and sending it to the connections in your rolodex. Introduce your services. Stress the benefits you offer. And ask for referrals. You might even offer a referral bonus. For example, for each new client you receive the person earns a credit toward your services. You could really motivate people by offering cash. Just make sure that you can afford it!

Network

Another way to build your business and find legitimate VA opportunities is through networking. If you have a social networking profile, consider connecting with a few people you’d like to work with. Send them an email or a message introducing yourself. The worst thing that can happen is nothing. The best…you get a new client.

Don’t forget to promote yourself on social networking sites too. Offer promotions. Link to your blog and online content. Become a valuable contributor and help others as well. They’ll remember you and turn to you for assistance in the future.
Networking offline is great too. Join your local business organizations. Attend networking events. Bring a business card, confidence and a smile. You’re sure to meet a few new clients.

Job Sites

Finally, there are the freelance job sites and the job boards. These are full of legitimate opportunities. They’re also full of scams. Use them wisely. Make sure you research each potential opportunity thoroughly. Speak to a live person if you can.

And sites like Elance that control the payment, communication and delivery process are good. They can help you if there’s ever a dispute. And they require providers and employers to leave feedback. If the employer doesn’t have good feedback, don’t work with them.

There are legitimate VA opportunities everywhere. Market your services. Get out and meet people. And don’t be afraid to use the job boards. They do provide excellent experience, connections and profit potential. To your success!

How to Find Legitimate VA Opportunities

So you’ve just started a VA business and you need clients. Not to worry. You’re in a high demand business. The clients are there. You just have to know where to look. True, there are some scams out there. However, the legitimate opportunities far outweigh the scams. Here are three great ways to find legitimate VA opportunities.

Why Every VA Needs an Online Presence

Building a VA business? Great! Congratulations! Being self-employed is a fulfilling and rewarding lifestyle. Before you get too far into that business plan, are you planning on having a website? If you’re going to be a virtual assistant, you need one. Here’s why:

Your Clients are Online

You’re a virtual assistant. Emphasis on virtual. That means your business operates online. Via the internet, email and perhaps instant messaging and conferencing. If you’re without an online presence, you’re missing out on clients. The majority of your clients will be online business owners. That means they’re very Internet focused. They’ll turn to the internet first to search for a provider.

Now that’s not to say that you won’t have local clients. You might. However, they’ll still likely search for you online. It’s how our society buys products and services.

Your Website Establishes Your Credibility

Many VA tasks are focused on the Internet. You might be managing a blog or forum. You might be proofreading and uploading articles into article directories. You might be managing affiliates for a business. All of those tasks require a good degree of comfort using online technology. Your website helps demonstrate your ability to use the internet. It demonstrates that you’re comfortable online and skilled with using technology.

If you don’t have a website, many of your clients may wonder why not. They may simply disregard you because you’re not online.

Your Website Markets Your Services

Your website accomplishes a number of marketing tactics. It communicates your services and fees. It answers any questions a prospect might have about your services, practices and policies. It also showcases your personality. You’ll likely have an “About Me” page. This is useful for telling your story. However, the word choice, design and feel of your site also helps communicate your personality and brand your business.

Your website can also broadcast your successes. You can list your testimonials. You can cite awards you’ve earned. You can communicate organizations you’re a part of. You can also list the companies you’ve worked with. All of this helps establish you as a credible service provider. Your website can be used to build trust with your prospects.

Finally, you can use your website to facilitate many of your business functions. Communications, payments and even inquiries can be managed through your website. You can also use your website to generate more income by affiliating with products or services and by selling advertisement space.

In short, if you’re going to be a Virtual Assistant, do it the right way. Create a website that helps you build and grow your dream business.

How to Find Great Clients

Being self-employed can be extremely rewarding. It can also be a challenge. Often the difference is the type of client you have. The better your clients, the more rewarding your business feels and the happier you are. So, it makes sense to create a strategy to find great clients. Here are a few tactics to consider.

Referrals

When you find clients that you enjoy working with, ask them for referrals. People tend to be attracted to likeminded individuals and clients referred from existing clients tend to be of the same caliber. In short, good clients refer good clients.

Consider offering a referral program for your business. Reward customers for their referrals by giving them a credit towards your virtual administrative services or a discount.

Network

One of the best ways to find people you enjoy working with is to meet them via networking. Sometimes you click with another business owner. A simple, “I’d love to see how we can work together” may end up producing profitable results for years to come.

Networking both online and off is a fantastic way to find great clients. In fact, you may find that networking is the best source of ideal clients for your VA business.

Partnerships

Consider forging partnerships with other business owners that you enjoy working with. For example, if you’re a virtual assistant who provides social networking management you might partner with someone who creates social networking graphics. Together you could offer a complete social networking package.

Ask

Put the word out there. Let your friends, family and associates know that you’re looking to add two or three quality clients to your schedule. You might be surprised at what you find. You may end up with more quality clients than you have time for.

Before You Begin Searching For More Great Clients

There are a few steps to take before you begin searching for more VA clients. Taking these steps will ensure you’re attracting the type of client you want. It’ll also make sure you can accommodate their needs.

#1 Make sure you have room in your schedule for them. If not, consider eliminating some of clients or tasks from your calendar. You want to make sure you can meet the needs of your new clients.

#2 Identify exactly what you want in a client. What makes a client great to work with? What are you looking for? Are they easy to communicate with? Do they provide minimum instruction? Do they pay well? Define what makes a good client.

#3 Take steps to make sure that your existing clients and any new clients know how much you appreciate them. Create a customer appreciation strategy. Finding those great clients is only the first step. You want to make sure to keep them too.

Finding great clients isn’t difficult. Know what you’re looking for. Don’t hesitate to ask for new clients. Pay attention to the service you provide. A good VA client can stick with you for years. It’s worth the time and effort to show your appreciation.

Common Questions About Setting Rates

Are you having trouble setting the rates for your VA services? It can be one of the most challenging decisions you have to make. In fact, many aspiring VAs struggle with this decision on an ongoing basis. Let’s take a look at some of the more common rate setting questions. The answers may help you finalize your decision.

What’s the Going Rate for the Task?

Before you can begin setting your own rates, you might want to look at what others are charging. This is by no means the only determining factor. As you’ll see there are other considerations that are more important. However, knowing what your competition is charging is useful information. With a little research, you’ll be able to better position your business and your services.

How Much Is Your Time Worth?

A better question may be how much do you want to make per hour? This is a fantastic starting point. You can then take a look at how long it takes you to complete a task and set a rate. For example, your goal might be to make fifty dollars an hour. If it takes you two hours to transcribe an hour audio file then you know to charge a $1.60 per audio minute.

How Are You Going To Charge?

You essentially have two choices. You can charge by the project or by the hour. Charging by the hour ensures you don’t accidentally underestimate the project. Sometimes it takes longer to complete a task than you might have intended.

However, when you charge by the hour most clients will want an estimate. They’ll want to know how long the project will take. You can quote a range. For example, tell them it’ll take two to four hours. If it looks like it’s going to go over, make sure they’re okay with it before you proceed.

To set an hourly rate, take a look both at your experience and your specialization. You can charge a higher hourly rate if you’re offering a specialty service. You can also charge a higher hourly rate if you’re experienced or skilled with the service you’re providing.

Your Rates Aren’t Set In Stone.

Note, you can also charge differently based on the task you’re managing. For example, if you’re setting up a Facebook Fan Page for a client then charge by the project. If you’re managing social networking then charge by the hour.

You can also change your rates as your needs change. If you want to gain a lot of clients quickly then set your rates a little below market rate. You can then raise them in six months to a year.

To position your business as an exclusive provider, you might set your rates above market value. Take a look at your goals. Evaluate your niche. And consider the type of clients you want to work with. Consider your business vision. Then you can begin to set the rates for your services.

Success Tips for Virtual Assistants

successful virtual assistantThere is no doubt that being a virtual assistant has many perks – you get to work from home, you do a variety of interesting and challenging work, you have flexibility to set your own hours and to take as much or as little work as you can handle, and you make a nice sum of money in the process.

However, with all those perks means there is also great competition. Luckily, there are some things you can do to stand out from the competition. Here are our top virtual assistant success tips:

#1 – Handle constructive feedback and learn from it.

It’s tough to have anyone scrutinize your work, but in this field you’re just going to have to get used it. Your clients will undoubtedly come back to you at times and want changes. In some cases they may not be happy with the work you have produced.

It’s important that during these times you remain professional – accept the feedback and learn from it. Try not to make the same mistakes twice and see this feedback as a crucial part of growing as a professional in the industry.

#2 – Be reliable.

A reliable VA is like gold dust on the internet. It’s very easy to not meet deadlines or delay answering emails when you work from home, but it’s also extremely damaging to your reputation. Business owners have strict schedules and if they rely on you to meet a deadline, you may put them in a difficult situation if you don’t.

And because you’re both working virtually there is the issue of trust – your client may feel like they can’t fully trust you if you disappear for a few days or constantly don't meet your deadlines.

Avoid this trap by answering all emails in a timely manner. Meet all deadlines – it’s best to give a later date of completion than not meet the earlier deadline. And finally, do what you say you’re going to do.

# 3 – Have a good attitude.

People like positive people. If you’re the type of virtual assistant that communicates with clients in a cheery positive manner and has a “can do” attitude, you’ll go far. Entrepreneurs tend to be self-starters and have the ability to overcome many hurdles. These will be your potential clients, which means they would most likely prefer to work with similar like-minded people.

If you’re given a task that seems mountainous at first, take a few steps back and think it through. It may be that you can do it and it’s not too difficult after all. If you really feel it’s too difficult, then communicate professionally with the client. Be honest without making excuses – remember you are a professional. Perhaps you know another VA who can help them instead. In other words, think like a problem solver and be proactive wherever possible.

Becoming a sought-after virtual assistant isn’t difficult when you regularly show all the traits mentioned in the above article. Being able to handle feedback, being reliable and having a good attitude will pay you back in dividends in this field. It means that you may have more regular work and possibly be able to charge higher rates for your time. Word-of-mouth will also spread quickly about your skills and services – what a fantastic position to be in.